Aims

FSTE Outstanding Award for Student Integrated Service (OASIS) is established to recognise and reward FSTE Member Institutions’ professional staff, including Student Affairs Officers, Student Counsellors, Student Advisors, Mentors, Coaches and Staff providing direct services to students.  This Award acknowledges their exceptional services and contributions to students’ whole-person development, life and career planning, study needs as well as community engagement.  This initiative also aims to promote and share good practices for integrated student services, fostering a culture of quality enhancement amongst Member Institutions.

Eligbility

• Full-time professional staff (Student Affairs Officers, Student Counsellors, Student Advisors, Mentors, Coaches and Staff providing direct services to students) who have been performing student integrated or supporting services for at least two consecutive academic years.

•  Nominations can be made on an individual or team basis. For team nomination, each team may consist of no more than four members, including a team leader.
• A maximum of two nominations, including individual and team, are limited to each Member Institution.

Schedule

Nomination & Submission

Each submission should include the following documents:

Nomination for submission is due on 18 July 2025.  Please refer to the Guidelines for E-Submission for detailed procedures.

Shortlisting and Selection

• Nominations will be reviewed and assessed by a Selection Panel. The Selection Panel may request additional information from the nominee(s), or other stakeholders, e.g., supervisors, students, peers who are familiar with the nominee(s).
• Shortlisted nominees will be invited to present in the Selection Panel meeting. For Team nominations, Team Leader and all the members are required to attend and present in the Selection Panel meeting.
• The decision of the Selection Panel will be final.

Selection Criteria

The Award honours professional staff (Student Affairs Officers, Student Counsellors, Student Advisors, Mentors, Coaches and Staff providing direct services to students) who consistently deliver outstanding services and contributions to students’ whole-person development, life and career planning, study needs as well as community engagement. Nominations should reflect initiatives that support students’ personal growth alongside their academic pursuits.  Adopting a holistic outcome-based approach with evidence, the nominees are to be considered by the nature of professions and evaluated for the award according to the following criteria:

• Demonstrating a steadfast commitment to the holistic development of students by providing exceptional guidance in areas such as academic performance, emotional well-being, and personal growth;
• Actively facilitating students’ life and career planning processes through organised career counseling sessions, internships, mentorship programmes, and conducting work readiness and value-building workshops;
• Encouraging student participation in service learning and outreach programmes, thereby instilling a strong sense of community and social responsibilities among students;
• Evaluating the ability to collaborate effectively with colleagues across departments to create a cohesive support system tailored to students’ needs;
• Applying innovative strategies and practices to enhance the effectiveness of student services and improve overall outcomes for students.

Note: The selection is a holistic assessment based on the above five criteria, which carry no specified weighting.  Nominees are suggested to demonstrate and highlight their excellence in specific areas, supported by evidence, to the Panel Members during the selection interview.  Nominees are not required to meet all criteria simultaneously to be considered for the Award.

Composition of the Selection Panel

Awards

• Three awards will be granted biannually.  Final number of awards will be subject to the decision of the Selection Panel.  Awardee(s) of each Individual / Team Award will be given a trophy, a certificate and a cash prize of $6,000.  Honorable Mention Recipients will be awarded a certificate of merit.
• Prize presentation ceremony is tentatively scheduled for November 2025, details will be announced later.
• Opportunities for Awardees and Honourable Mention Recipients to take part in sharing session(s) or related event(s) for the professional and teaching staff amongst FSTE Member Institutions.

Useful Documents

Enquiry

Please contact FSTE Secretariat at OASIS@fste.edu.hk or 2573 0896 for enquiries regarding nomination for OASIS.

FSTE reserves the right to change the above arrangement at any time without prior notice.