The Federation for Self-financing Tertiary Education (hereafter refers to “FSTE”) is committed to ensure the privacy and security of the personal data are handled in accordance with the provision of the Personal Data (Privacy) Ordinance of the Hong Kong Special Administrative Region.
Collection of Personal Data
Personal data will only be collected for a lawful purpose, and by lawful and fair means. Data collected in relation to a specified purpose must be adequate but not excessive in respect of the purpose. Upon collection, the Data Subject must be explicitly informed of :
a. the purpose(s) for which the data are to be collected and the groups of persons to whom the data may be transferred;
b. whether it is obligatory or voluntary for such data to be supplied, and the consequences of not supplying the obligatory data;
c. the right of the Data Subject to request access to, and correction of data held by the Data Users; and
d. the person in charge to handle such data access and correction requests.
Accuracy and Duration of Retention of Personal Data
All reasonably practicable steps will be taken to ensure that the personal data kept is accurate.
Personal data will not be kept longer than is necessary for the fulfillment of the purpose for which it is collected.
Use of Personal Data
Without the prescribed consent of a Data Subject, the personal data will not be used for any purpose other than the purpose for which the data was originally collected. The prescribed consent may be withdrawn by a Data Subject.
Security of Personal Data
All reasonably practicable steps will be taken to ensure that personal data held are protected against unauthorised or accidental access, processing, erasure or other use.
At the same time, FSTE does not allow users, both internal and external, to make rude and annoying spamming which includes sending unsolicited email, making mailbombs, disseminating commercial advertisements/promotions and distributing mail chain letter. Appropriate action including legal prosecution may be taken to the offenders.
Information to be generally available
The following information in relation to personal data of FSTE will be generally available:
a. the kinds of personal data held;
b. the main purpose for which personal data are used; and
c. the policies and practices in relation to personal data.
Management of Personal Data
For each group of data collected from a Data Subject or a group of Data Subjects, FSTE designates a Subject Officer which collects, holds and uses the data as the Primary (Data) Holder (PH). It is held responsible for updating, protecting, providing access to and meeting requests for access/correction from the Data Subjects.
Personal Data held by FSTE and the Respective Purpose(s) of Collection